hospital software

5 Cost Benefits of adopting a Smart Hospital Management Software

November 3, 2020

With the promise of quality healthcare to your patients and a safe work environment for your staff, you also need to also keep the costs under control. The shifting regulatory scenario and shortage of skilled labour will make budgeting at your medical practice centre a lot more difficult.

The answer lies in adopting technology that reduces operational costs and improves healthcare expenditures. As NBER puts it, just by adopting Electronic Medical Records, hospitals could reduce their costs by a third.

Similarly, using the right healthcare IT software for managing daily processes such as patient scheduling, tracking supplies, and staff management, can significantly cut costs. Let’s see how!

5 Ways Healthcare IT is Cutting Costs at Medical Care Centres

1. Digital Automation for increasing Physician Productivity

A study found that physicians were expending more than 63% of their time in doing manual paper-based administrative tasks. This means that their actual productivity would be very low and the number of patients they can treat will be extremely compromised.

A digitized hospital software can automate data entry tasks, keep track of patient appointments and schedule the day for the physician can reduce up to 70% of the manual intervention.

With increased time for patients, the costs associated with each Physician will also be reduced, and the overall productivity will be enhanced. If each physician gets to see 50% more patients daily, your entire hospital’s productivity will get a great boost. 

2. Centralized Tracking for Reducing Manual Labour Costs

The scarcity of medical professionals is deeply felt in the industry and in most medical care centres, staff turnover is an evergreen challenge.

In order to deal with the overheads associated with the high staff turnover and reduce manual labour (which accounts for more than 50% of hospital costs), software automation must be adopted.

Hospital Management Software can now reduce your dependence upon staff members for clerical tasks such as scheduling patient appointments, checking registers or tracking inventory. The whole workflow can be automated by and be managed by a single administrator rather than a team of ward boys.

Lower staffing and longer tenures will help you cut down on the drainage that would otherwise go in recruitment and lost salaries.

3. Improve Revenue with Smart Public Outreach

The good part of going digital is that you can reach a larger number of people with sophisticated targeting.

Digital outreach can greatly improve local and community presence. This will not only attract the tech-savvy audience but also increase patient registrations.

A growing number of hospitals are using online Self Scheduling Systems wherein the patient’s book appointments on their own. This saves the hospital’s precious time.

Furthermore, better marketing ultimately results in better revenues for the hospital at inexpensive costs.

4. Reduce Claim Processing Overheads

The process of submitting and accrediting a claim requires the collaboration of multiple institutions which makes it an uphill task. For a medical centre, this means increased labour costs.

In a study, it was found that the hospitals that have digitized the Insurance Claim process can save costs up to 90%. This is possible because of healthcare IT software that bridges the gaps between disparate systems and makes the claim process pretty simple.

With collaborative data sharing amongst the Insurance Company, your Hospital and Patient’s Bank, the claim can be easily verified, and quickly settled.

5. Smart Supply Chain Management

Most hospital supplies that are not properly tracked, managed and utilized end up contributing to increased costs. The key reason behind is the lack of a central system that can monitor the entire supply chain from end-to-end.

By introducing smart supply chain management, you can keep an eye on every little instrument entering your hospital and ensure that it is not wasted. This will increase the cost-efficiency of the medical supplies and bring down wastage by a great margin.

Smart hospital management software (HMS) helps you monitor supplies automatically with the help of barcode scanners, automated invoices and vendor tracking systems.

SoftClinic Software

SoftClinic provides an all-encompassing healthcare solution for hospitals and clinics that combines the efficiency of technology with innovation in medical process management to reduce the overall costs. It features modules for all the 5 ways you have learned in this article to steer your medical center towards profitability.


Increasing pressure on the medical staff and shrinking profits can only be fought back with smart technology. Choosing the right hospital software can help you reduce wastage, and ensure maximum resource utilization so that you can churn out the profitability you’re aiming at. Upgrade to professional healthcare IT software and start cutting down on avoidable costs today.

Also Read: 4 Undeniable Benefits of Virtual Care for Both Patients and Doctors