What things should you consider when purchasing Hospital Management Software?

August 1, 2022

Making a patient feel reassured of their health and offering them a hassle-free treatment, is what every hospital aims for. But it only happens when the hospital’s functioning is accurately aligned to the patient’s needs.

An effective Hospital Management Software is one of the most critical links in the chain that keeps the hospital productive. From scheduling Patient Appointments to keeping the staff informed of every bed in the hospital, the software plays an all-encompassing role.

When so much relies on the credibility of the software, there’s no point in settling for an inefficient solution. But how to tell which HMS Software covers all the bases proficiently?

Let’s find out in this descriptive article about all the factors you need to look at when choosing a Hospital Management System Software  

What is a Hospital Management Software

Hospital Management Software (HMS) is an application (Web or Native) used for assimilating patient information digitally and keeping the disparate departments connected on a common platform.

A hospital management software comes with a list of modules that aid in planning, tracking and executing daily activities in a hospital. It greatly reduces management burdens by automating processes and making necessary information available to all stakeholders.

The entire lifecycle of a patient’s treatment right from their admission to their discharge is managed via Hospital Management Software. It records health data, generates prescriptions, stores medical reports and processes bills all in itself.

Ultimate Benefits of a Hospital Management Software (HMS)

Refine Clinical Decision-Making

An HMS software provides comprehensive reporting on various aspects such as profitability, patient health, expenses, and staffing. This data is invaluable in deciding what is best for the hospital in the long run.

Doctors, nurses and managerial authorities can use these advanced reports to pinpoint the loopholes and fix them within time. Accurate decision making ultimately benefits the hospital in achieving quality treatment for the patients, at optimal costs.  

Avoiding Clerical and Technical Errors

In order to run a hospital smoothly, one needs to take care of several distinct departments such as pharmacy, patient onboarding, billing, IT and computers, hygiene and so on. Each department has its own activities that must be synchronised with every other department.

A hospital software solution becomes a central point for various departments to effectively communicate and share data. Doctors can view patient histories, nurses can create schedules and new patients can quickly onboard. This synchronicity makes sure that there are minimum errors taking place when it comes to treating the patients.

Better Revenue Management and Accountability

It is critical to keep the expenditures accountable and manage revenue frugally in a hospital. This is the core reason why an increasing number of hospitals are shifting to digitized billing offered as a part of the Hospital Management System.

It enables a fully paperless system to track debts, make payments and stay on top of expenditures. The accounting staff can quickly generate reports, raise invoices and drive ROI for the hospital. With minimum revenue leakage and responsible accounting, the hospital gains financial security.

Components & Modules that a Hospital Management Must-Have

When choosing or finding the best hospital management software for your hospital or clinic, make sure that it comes with the following list of components and modules.

Patient Registration

  • Used for recording patient details.
  • Creates a database of patients for quick reference.

Appointment Scheduler

  • Creates a monthly calendar of all the bookings made by patients.
  • It helps in assigning resources to patients when an appointment is made.

Indoor Management

  • Creates an overview of various indoor assets such as OTs, patient beds, round notes, and ward occupations.
  • It helps the management teams to easily identify the status of patients vis-a-vis their treatment.


  • It used to analyze everything related to Invoices, Billing, Estimations, Expenses, etc.
  • Most of the accounts related tasks can be executed from within the HMS software.


  • The large volume of reporting needs can be managed from the system such as medical reports and billing reports.
  • The module enables the creation of reports as well as disseminating information to the stakeholders.

Clinical Modules

  • Clinical module assists in the Out-Patient Department activities such as prescription generation and vaccine charts.
  • Testing and investigation can also be handled via this module.

Depending on the facilities provided, and the challenges faced by the hospital, the design of the hospital software changes. It can be customized to meet specific needs such as in-situ Insurance Claim Management or Radiology report processing. 

What SoftClinic Hospital Management Software Offers?

SoftClinic Hospital Information Management Software is a full-suite solution offering a wide choice of modules for streamlining hospital management. It comprehensively serves the three core areas that are;

  • Clinical Management
  • Financial Management
  • Administrative Management

Hospitals gain a better control over there daily activities, enabling them to offer better treatment to their patients while keeping hassles at the bay.

It further offers Specialty features for Hospitals and Clinics that offer focused services such as;

  • Cardiology
  • Gynaecology
  • Ophthalmology
  • Neurology
  • Orthopaedic
  • ENT

Therefore, SoftClinic is an all-round software designed to make Hospital Management profitable, productive and well-managed.

It readies your hospital for the telehealth revolution, keeping it ahead of the curve. The hospital management software (HMS) efficiently accommodates various use cases and unique requirements of Hospitals around the world.


Taking the right decision regarding which Hospital Management Software to adopt is an important one. By identifying your needs and comparing the offerings and benefits of HMS software, you can make a well-informed decision. SoftClinic is one of the options that cover all the requirements faced by a Hospital, giving the management team full control over the operations.